You know that feeling when you're staring at a blank document, trying to find the perfect words to convince funders while juggling multiple deadlines? Well, here's some exciting news: AI tools are becoming your new climbing gear!
We've discovered 10 amazing AI tools for grant writing that can help in organizing your thoughts to polish your language; these tools are like having a smart assistant by your side.
These AI tools can work with your style, not against it.
Whether you're working on your first grant or you're a seasoned pro who needs to speed things up, we've found options that won't break the bank.
Let's dive in and find the best AI tools for grant writing according to your workflow.
Best AI Tools for Grant Writing at a Glance
Elephas - Best for organizations needing secure offline grant writing with multi-AI support and knowledge management capabilities.
ChatGPT - Best for budget-conscious nonprofits seeking versatile grant writing assistance through conversational AI.
GrantAI.co - Best for teams wanting a centralized grant writing platform with AI co-writing capabilities while maintaining organizational voice.
Grantable - Best for secure, enterprise-level grant management with AI assistance and detailed performance analytics.
Qwilr - Best for creating interactive, web-based grant proposals with real-time analytics and visual engagement.
Grantboost - Best for quick, AI-powered grant proposal generation with customizable outputs that preserve organizational voice.
Proposify - Best for cloud-based grant proposal creation with template systems and funder engagement tracking.
Coral AI - Best for processing and analyzing large grant documents across multiple languages with precise citation tracking.
Grantorb - Best for rapid proposal development with AI-powered Grant Wizard and eligibility-checking features.
Jenni AI - Best for basic grant writing assistance with academic-focused features and multiple writing tone options
1. Elephas
Elephas helps revolutionise your proposal development process with its knowledge management capabilities. Its Super Brain feature becomes your digital filing cabinet, helping you seamlessly organise your research, previous successful proposals, and detailed funder requirements.
When you're crafting sensitive proposals, the offline functionality ensures your data remains secure, while the multi-AI support helps you perfect your language for different funders. You'll appreciate how the tool handles various file formats and offers smart writing features, reducing your administrative workload and giving you more time to focus on what matters most - creating compelling narratives that win grants.
Pros:
Super Brain feature stores past successful proposals and funder requirements for quick reference
Multi-AI model support helps tailor language to match different funders' preferences
Offline functionality ensures confidential proposal information remains secure
Local embeddings enable private handling of sensitive budget and program data
The auto-sync feature keeps proposal drafts updated across devices for team collaboration
Smart Write assists in generating clear, concise program descriptions
Grammar fixes ensure proposal language meets professional standards
The export function allows sharing proposals in various formats required by funders
Web search integration streamlines quick research searches on funders and grant opportunities
Cons:
Mac only availability
Pricing: Starts at $8.99/month
2. ChatGPT
ChatGPT stands out as the widely accessible AI powerhouse that's transformed how we approach various writing tasks, including grant writing. As a free tool that millions already use for everything from coding to creative writing, it is also quite useful for grant professionals.
Especially when crafting grant proposals, you'll find its versatility helpful in generating initial drafts, expanding program descriptions, and creating detailed project timelines - all through simple conversation-style prompts. While it's not specifically designed for grant writing, its ability to understand context and generate structured content makes it a practical choice for grant writers looking to streamline their proposal development process.
Pros:
Free accessibility makes it ideal for nonprofits with limited resources
Conversational interface helps generate ideas through natural dialogue
Flexible prompting allows for continuous refinement of content
Helps break down complex project timelines and budgets
Adapts writing style to match different funder requirements
Cons:
Requires human verification of all generated content
No specialized grant writing features
Can't access real-time funding data
May provide generic responses without specific prompting
No built-in collaboration tools
Pricing: $20/month
3. GrantAI.co
GrantAI can help in your grant writing workflow by combining AI capabilities with specialized proposal development tools. The platform acts as your digital co-writer, helping you generate customized responses while maintaining your organization's unique voice.
You'll find the tool particularly valuable for its streamlined management system that centralizes all your grant materials in one place. The user-friendly interface makes it accessible for both experienced grant writers and newcomers, while its AI-powered features help accelerate the writing process without sacrificing the personal touch needed for compelling proposals.
Pros:
AI co-writer creates customized proposal responses
A centralized platform manages all grant materials efficiently
User-friendly interface requires minimal technical expertise
Early adoption offers significant cost savings
Collaborative tools enable team-based proposal development
Cons:
Potential privacy concerns with sensitive data
Limited customization options for unique grant requirements
Requires careful balance between AI assistance and personal touch
Pricing: $19.99/month
4. Grantable
Grantable helps revolutionize your proposal development process with its AI-powered capabilities. Its smart content library becomes your central hub, helping you seamlessly organize your grants, leverage previous successful proposals, and adapt content for new opportunities.
When you're crafting proposals, the SOC Type 2 compliance ensures your data stays secure, while the AI assistance helps you maintain your authentic writing voice. You'll appreciate how the platform streamlines the entire grant writing workflow with instant search and content reuse recommendations, reducing time spent on repetitive tasks.
Pros:
AI-assisted drafting helps maintain your authentic voice while speeding up writing
SOC Type 2 compliance ensures all proposal information remains secure
Performance analytics provide insights into proposal success rates
Collaborative editing enables seamless team coordination on proposals
Deadline tracking helps manage multiple grant submissions effectively
Cons:
Interface can feel overwhelming with numerous features
May take time to learn the full platform capabilities
Requires regular content updates for optimal AI performance
Pricing: $24/month
5. Qwilr
Qwilr can help in your grant writing workflow with its web-based proposal creation platform. The tool's modern approach replaces traditional document formats with interactive, visually engaging proposals that can be shared instantly with funders. Its drag-and-drop content blocks make it simple to build professional-looking grant applications, while the built-in analytics provide valuable insights into how funders interact with your submissions.
The platform's integration capabilities with major CRM systems and accounting software ensure your grant management process stays organized, while digital signatures and tracking features help streamline the entire submission process.
Pros:
Interactive web-based proposals stand out from traditional PDF submissions
Real-time analytics track funder engagement with proposals
Drag-and-drop blocks enable quick proposal assembly
Digital signature collection streamlines the submission process
Pre-built templates adapt for different funding opportunities
Cons:
May be too sales-focused for some grant applications
Limited offline functionality
Some funders may prefer traditional document formats
Pricing: $35/month
6. Grantboost
Grantboost helps in grant writing with its AI features. The platform understands the unique challenges nonprofits face; it can help in analyzing grant opportunities and creating customized proposals that capture the funder's attention.
You'll find the platform refreshingly straightforward - simply input your grant information or paste opportunity details, and watch as it generates professional proposals incorporating proven strategies. The ability to review and customize outputs ensures your organization's unique voice shines through while saving precious time you can reinvest in your mission.
Pros:
AI analysis extracts key requirements from grant opportunities automatically
Customizable outputs preserve your organization's authentic voice
Quick proposal generation reduces writing time significantly
User-friendly platform requires minimal technical expertise
Continuous updates incorporate successful grant strategies
Cons:
Requires thorough review of AI-generated content
Limited advanced customization options
No offline functionality is available
Basic collaboration features compared to alternatives
Pricing: $19.99/month
7. Proposify
Proposify streamlines your grant writing process with its cloud-based proposal creation platform. The tool's intuitive template system serves as your foundation for creating professional grant proposals, while its tracking capabilities help you understand how funders interact with your submissions.
Its straightforward page-flow sections make your writing feel natural, along with the ability to embed compelling visuals and data to strengthen your case. The platform's integration capabilities and electronic signature feature ensure a smooth workflow from draft to submission, letting you focus on crafting persuasive narratives rather than managing paperwork.
Pros:
Template library adapts quickly to different grant application formats
Analytics track funder engagement with your proposals
Page-flow sections enable natural writing progression
Integration with common tools streamlines workflow
Electronic signature capability speeds up the submission process
Cons:
Templates can be challenging to customize
Limited functionality in lower-tier pricing options
Monthly document-sending limits may restrict high-volume users
Restricted customization options for complex grant requirements
Pricing: $19/month
8. Coral AI
Coral AI enhances your grant writing workflow by functioning as an intelligent document assistant. The platform excels at processing and analyzing large documents, making it particularly valuable when reviewing lengthy grant guidelines or organizing research materials.
You'll appreciate how it transforms document management by enabling quick summaries, intelligent searches across multiple documents, and citation tracking. The tool's ability to work in 90+ languages and transcribe audio files adds versatility to your grant writing toolkit, while its precise page citation feature ensures you can always trace information back to its source.
Pros:
Quick document summaries save time reviewing grant guidelines
Cross-document search helps organize research materials
Automatic page citations ensure accurate reference tracking
Transcription capabilities convert meeting recordings into text
Multi-language support enables international grant applications
Cons:
Limited content generation capabilities
Requires high-quality source documents for best results
May need verification of AI-generated summaries
Storage limitations for document uploads
Pricing: $14/month
9. Grantorb
GrantOrb elevates your grant writing experience with its innovative AI-powered platform that turns hours of work into minutes. The tool's intuitive Grant Wizard guides you through a seamless process, transforming your project description into comprehensive proposals that align with funder requirements.
You'll find the platform particularly time-saving with its instant proposal development and eligibility-checking features. The ability to customize forms for specific grant applications, combined with unlimited AI-powered revisions, ensures your proposals maintain quality while significantly reducing the time investment typically required for grant writing.
Pros:
Grant Wizard creates full proposals from brief project descriptions
Instant eligibility checking against funder criteria saves research time
Custom form creation matches specific grant application requirements
Built-in validation ensures proposals meet funder specifications
Unlimited AI revisions help perfect proposal language
Cons:
Higher price point for larger grant volumes
Limited to preset grant categories
The learning curve for maximizing AI capabilities
Pricing: Custom Pricing
10. Jenni AI
Jenni AI approaches grant writing through its AI-powered content generation system, though with mixed results for grant professionals. The platform presents itself as a writing assistant that claims to boost your content creation process through various features and writing styles. You'll find basic tools like AI autocomplete and paraphrasing options that can help speed up initial drafts.
While it offers academic-focused features like citation support and research assistance through its AskJenni tool, the platform's uncertain identity between academic writing, SEO content, and general writing assistance may leave grant writers wanting more specialized functionality.
Pros:
AI autocomplete helps overcome writer's block during proposal drafting
Multiple writing tones available to match different funder preferences
Built-in citation tool connects to Google Scholar for references
Text shortening feature helps meet strict word limits
A basic plagiarism checker ensures proposal originality
Cons:
Citation tool sometimes creates inaccurate references
Relatively high monthly cost compared to alternatives
The research assistant feature provides limited relevant help
Generated content often requires substantial edit
Pricing: $12/month
Conclusion
In 2025, leveraging the right AI tool can revolutionize grant writing workflows, streamline proposal development, enhance content quality, and help organizations secure more funding through compelling, well-crafted applications.
Among the top 10 tools, Elephas is the best AI tool for grant writing. Its innovative Super Brain feature, secure offline functionality, and comprehensive knowledge management system make it the ideal choice for organizations serious about efficient and successful grant writing. At just $8.99/month, it offers enterprise-level features at a fraction of the cost of its competitors.
That said, different organizations have varying needs across different aspects of grant writing.
If Elephas's Mac-only platform doesn't align with your requirements, alternatives like ChatGPT GrantAI.co or Grantable offer other valuable features customized to specific grant writing needs. However, none match Elephas's unique combination of security, AI-powered assistance, and knowledge management capabilities at such an accessible price point.
Why not try all the tools and find out the best AI tool for grant writing for your needs?
FAQs
1. How much do AI grant writing tools typically cost?
AI grant writing tools range from free options like ChatGPT to premium solutions. Most affordable tools like Elephas at $8.99/month, and mid-range options like GrantAI.co cost around $20/month, while enterprise solutions like Grantable and Qwilr can cost $24-35/month.
2. Which AI tool is best for secure grant writing?
Elephas stands out for secure grant writing with its offline functionality, local embeddings, and Super Brain feature. It ensures confidential proposal information remains protected while offering multi-AI support and smart writing features for $8.99/month.
3. Can AI tools maintain my organization's voice in grant writing?
Yes, tools like Elephas and Grantboost specifically focus on preserving your organization's unique voice. They offer customizable outputs and AI co-writing capabilities that help generate content while maintaining your authentic organizational tone and style.
4. What features should I look for in AI grant writing tools?
Essential features include template libraries, collaboration tools, deadline tracking, proposal customization, and secure data handling. Look for tools that offer real-time analytics, integration capabilities, and AI-powered content generation while maintaining professional writing standards.
