Knowledge is power, but only when it's accessible.
Elephas brings a fresh perspective to enterprise knowledge management with its Super Brain feature that changes how businesses preserve and share their expertise.
Elephas is more than just another management tool, it can create an intelligent ecosystem where teams can effortlessly tap into their organization's collective wisdom.
Think of it as your company's digital brain – constantly learning, organizing, and making information available exactly when needed.
What makes Elephas truly special is its commitment to security without compromise.
Whether you're running it offline with local AI models or sharing insights across departments, your sensitive data stays protected.
By bridging the gap between powerful AI capabilities and practical business needs, Elephas helps organizations build dynamic knowledge hubs that become more valuable over time.
Let’s see how it can truly be helpful and also how to use it for your business.
The Modern Business Challenge
In today's business, teams are drowning in a sea of information.
Every day, employees face an endless stream of emails, documents, meeting recordings, and chat messages.
This constant flow of data makes it incredibly difficult to find, use, and share important information when it matters most.
The traditional ways of managing business knowledge just aren't working anymore.
Shared drives, endless email threads, and scattered note-taking apps create more problems than solutions. Teams waste precious hours searching through folders, asking colleagues for help, or worse – recreating work that already exists somewhere in the system.
Information gets stuck in department silos, making cross-team collaboration harder
Important context gets lost as employees switch between multiple tools
Knowledge walks out the door when team members leave
Security concerns limit how teams can share sensitive information
But that all changes with the help of Elephas; it is a powerful solution that's changing how businesses handle their knowledge. With its innovative Super Brain system, Elephas brings together scattered information from various sources – PDFs, documents, web pages, and even meeting recordings – into one retrievable, shareable space.
Teams can easily create topic-specific knowledge hubs and share them securely with colleagues.
Centralize knowledge from multiple sources in one place
Share expertise securely within the organization
Access information quickly with AI-powered search
Keep sensitive data protected with offline capabilities
The most interesting part about Elehas is that businesses can choose to run Elephas completely offline using local AI models, ensuring that sensitive company information never leaves their network.
What Makes Elephas Different for Businesses?
Elephas stands out in the business world with its Super Brain - a smart system that turns scattered company information into an organized knowledge hub. Unlike traditional document management systems, Elephas can retrieve information from various documents, images, or even codes, making it instantly accessible to teams.
The Super Brain can process everything from PDF documents and Word files to meeting recordings and web pages
Teams can create multiple brains for different projects, departments, or topics
All data processing happens locally, ensuring company information stays secure
Here's where Elephas truly shines: Suppose if your sales team has years of successful proposals, client communications, and meeting notes scattered across different platforms. With Elephas, they can pull all this valuable information into a single "Sales Knowledge Brain." New team members can then chat with this brain to quickly learn from past experiences and best practices.
One Super Brain can process thousands of pages at minimal cost (a 1,700-page document costs about 40 cents to process)
Teams can share read-only access to specific knowledge brains with relevant departments
The system works offline, perfect for companies handling sensitive information
For businesses worried about data security, Elephas offers a unique advantage: it can run completely offline using local AI models. This means companies can keep their sensitive information within their network.
Whether it's preserving institutional knowledge, improving team collaboration, or speeding up employee onboarding, Elephas help businesses handle their collective wisdom.
"Can My Team Actually Use This Together?" - Brain Sharing
Teams can easily share and collaborate using Elephas's secure brain-sharing feature, which works seamlessly through Apple Cloud services. The beauty of this system lies in its simplicity - you maintain control of your knowledge while giving team members instant access to the information they need.
Team leads can share entire knowledge brains with just a few clicks
Recipients only need Elephas installed to access shared brains
Original creators maintain full control over the brain's content
Team members get read-only access, preventing unwanted changes
The sharing process is refreshingly straightforward.
Visit your Super Brain and locate the share button at the bottom of the screen. Next, click to generate a secure sharing link. Finally, send this link to your team members - once they click it, the brain automatically appears in their Elephas app.
This Super Brain system shines in maintaining security while enabling collaboration. As the brain's creator, you retain complete control - you can add new content, remove outdated information, or revoke access at any time. Plus, since sharing happens through Apple Cloud services, you get enterprise-grade security without any complex setup.
"Is Our Data Safe?" - Privacy and Security Features
Elephas takes a unique approach to data security that sets it apart from typical cloud-based solutions. Unlike tools that store everything on remote servers, Elephas keeps your business data right where it belongs - on your local machines.
All documents and knowledge bases are stored locally on your Mac
Vector processing happens on your own hardware
iCloud sync is optional and can be disabled completely
No data is permanently stored on external servers
The standout feature is Elephas's offline mode, which uses local Large Language Models (LLM) like Jan.ai or LM Studio. This means your business can run the entire system without an internet connection, keeping sensitive information completely within your network.
For businesses handling confidential data like:
Financial records
Client information
Internal strategy documents
Proprietary research
This local-first approach offers significant advantages over cloud-only solutions, where data must leave your network to be processed. With Elephas, you get the power of AI-driven knowledge management without compromising on security.
Practical Business Applications
Elephas can change how different departments handle their daily operations by making vital information instantly accessible. Let's look at how various teams can put this powerful tool to work.
Sales teams: Keeping product knowledge at the fingertips
Sales teams gain a significant edge by creating dedicated product knowledge brains. Instead of digging through endless folders, salespeople can instantly access pricing details, feature comparisons, and successful case studies. When a prospect asks a specific question, the answer is just a quick search away.
Access competitor comparison data instantly during calls
Pull up relevant case studies in client meetings
Share standardized proposal templates across the team
Keep track of pricing and discount guidelines
Customer support: Quick access to documentation
Customer support becomes more efficient with Elephas handling documentation. Support agents can create knowledge brains containing troubleshooting guides, common solutions, and product updates. This means faster response times and more consistent customer service.
HR: Streamlining onboarding processes
HR departments streamline their operations by building comprehensive onboarding brains. New employees can find everything from company policies to training materials in one place, making the onboarding process smoother and more consistent.
Management: Better decision-making with organized information
For management teams, Elephas brings clarity to decision-making. Leaders can create strategic knowledge hubs containing:
Market analysis reports
Performance metrics
Project documentation
Team feedback and insights
The real power comes from how these different brains can be shared and accessed across departments, creating a seamless flow of information while maintaining proper access controls and security.
Setting Up Elephas for Your Business
Getting started with Elephas is a straightforward investment in your team's productivity. Choose either the Pro+ plan at $18.99/month or make a one-time investment with the lifetime deal at $249, which offers great value for long-term users.
Initial Setup Steps:
Choose your subscription plan
Then you will be redirected to the Gumroad page where you can process your payment
Next, you will receive the license key and the DMG file of the app.
Install on your team's Mac systems
Super Brain Management Tips:
Create separate brains for different departments or projects
Use clear naming conventions like "Sales-Resources-2025" or "HR-Policies"
Take advantage of auto-sync for frequently updated documents
Start with critical documents and expand gradually
For larger teams needing custom solutions or enterprise-level deployment, fill out our form. Our team will work with you to create a tailored solution that fits your organization's specific needs.
Running Elephas Offline
Getting Elephas running offline for your business is straightforward. First, install Elephas on your Mac systems. Then choose between two local AI options:
For M1, M2, M3 Macs:
Install LM Studio
Search and download the "Llama-3-8B-Instruct-32k" model
Start the LM Studio server
In Elephas, go to Preferences → AI Providers → Custom AI
Enter your localhost URL and refresh models
For Intel Macs:
Install Jan.ai
Download the same Llama model through Jan.ai Hub
Start the Jan.ai server
Connect Elephas using the same preferences path
Select Jan.ai as your model in Elephas settings
Once connected, Elephas will use your local AI model instead of cloud services, keeping your business data completely offline and secure. The setup takes just a few minutes, and you'll be ready to create and share knowledge brains within your organization.
If you need more information check out our support docs(LM Studio, Jan.ai)
Note: Using LM Studio, you can index your files to Super Brain offline, but if you are using Jan.ai, Super Brain indexing requires an internet connection.
Conclusion
Elephas offers businesses a practical solution to modern knowledge management challenges. Its Super Brain system centralizes information from various sources like PDFs, documents, and meeting recordings into retrievable knowledge hubs.
The platform stands out with its offline capabilities, allowing companies to run local AI models and keep sensitive data secure within their networks. Teams across sales, customer support, HR, and management can easily share and access relevant information while maintaining control over sensitive content.
Whether running on M1/M2/M3 or Intel Macs, the setup process is simple and quick, making it accessible for organizations of any size looking to improve their information management.
FAQs
1. Can I use Elephas offline for handling confidential business data?
Yes, Elephas can run completely offline using local AI models like LM Studio (for M1/M2/M3 Macs) or Jan.ai (for Intel Macs). This ensures all your sensitive business information stays within your network, never leaving your system.
2. How much does it cost to process documents in the Super Brain?
Elephas is very cost-effective for document processing. It costs approximately 40 cents to process a 1,700-page document. With the lifetime deal at $249 or the monthly plan at $18.99, you get unlimited processing capabilities
3. What types of files can Elephas process and organize?
Elephas can process various file types including PDFs, Word documents, meeting recordings, web pages, images, and code files. All these can be organized into topic-specific knowledge hubs that are instantly retrievable and accessible.
4. Do team members need special software to access shared knowledge brains?
Team members only need the Elephas app installed on their Mac to access shared brains. Once they click the secure sharing link, the knowledge brain automatically appears in their Elephas app.
