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Draft. This article depends on an open product question and is not ready to publish.
You can remove someone from the whole Team, or only from one Team Brain. Removing someone from the Team frees their seat, takes away every Team Brain, and deletes the Team’s data from their computers the next time Elephas runs there.
Available in Team workspaces. Owners and Admins remove people from the Team. Owners, Admins and a Brain’s Managers remove people from a Brain.

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Before you start

  • You are the Owner or an Admin (to remove from the Team), or a Manager of the Brain (to remove from one Brain).
  • Every Team Brain still has another Manager. Elephas refuses to remove the only Manager of a Brain. See The only Manager of a Brain.
  • You can’t remove the Owner, and you can’t remove yourself.

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Steps

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Remove someone from the Team

1

Open Members

Go to Team Settings › Members and find the person.
2

Choose Remove from Team

Click Actions on their row, then Remove from Team….
3

Confirm

Read the summary and click Remove from Team, or Cancel to change nothing.
The confirmation tells you exactly what happens:
  • They lose every Team Brain.
  • Their seat becomes free.
  • Team data on their devices is deleted the next time Elephas runs there, signed in and online.
  • Changes they made that have not reached the Team yet are lost.
  • Their private Team chats on their devices are deleted.
“You can invite them again later. Their old access to Brains does not come back by itself.”

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Remove someone from one Team Brain

1

Open the Brain's access list

Go to Team Settings › Team Brains and open Who has access under the Brain.
2

Choose Remove Access

Click Remove Access… on the person’s row.
3

Confirm

Click Remove Access. “They stay in the Team and keep their seat. You can share this Brain with them again later.”

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What happens next

On their computer, Elephas says: “You have been removed from this Team. Local Team data will be cleaned up.” For a single Brain: “Your access to” the Brain “was removed. Its copy on this device was deleted.”

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How it works

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The new key after a removal

Every Team Brain is locked with a key that everyone with access holds. After a removal, a Manager’s computer makes a new key and gives it only to the people who stay. While that happens, reading keeps working, but new files wait:
  • People adding a file see: “Saved on this device. It will reach the Team when this Brain’s new key is ready.”
  • A Manager sees: “This Brain needs a new key. Keep Elephas open for a minute.”
  • Everyone else sees: “Waiting for a Manager of this Brain to open Elephas.”
Nothing is lost. If no Manager is online, the change waits until one opens Elephas.

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What removal cannot undo

  • What the person already read, they have seen.
  • A copy they made outside Elephas is out of reach.
  • A computer that stays offline, stays signed out, or never opens Elephas again keeps its encrypted copy. It never receives the new keys.

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The only Manager of a Brain

Elephas refuses to remove someone who is the only Manager of a Brain. Make someone else a Manager first:
  1. Open Who has access on that Brain.
  2. Change another person’s role to Manager.
  3. Wait until their row shows Manager as active.
  4. Remove the first person.

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Troubleshooting

More fixes in Team errors.

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FAQ

No. Removing a member frees a seat for someone else, but your subscription keeps the same number of seats. See Seats and billing.
Not at launch. An Owner or Admin removes them.
Not from the app.

Team Brains

Seats and billing

Team devices

Roles and permissions