Use Case

Elephas for Enterprise Knowledge

Capture institutional knowledge. Search across all your documents. Get answers anyone can find instantly.

The Enterprise Knowledge Challenge

Your company has answers to almost every question—they're just buried across wikis, Google Drives, Notion spaces, SharePoint folders, and Slack threads. Finding information means knowing exactly where to look, and that knowledge walks out the door every time someone leaves. New employees take months to become productive.

Enterprise Knowledge Pain Points:

Information scattered across 10+ different tools
Employees waste hours searching for answers that exist somewhere
Institutional knowledge lives in people's heads, not systems
New hires take months to find their way around
When people leave, their knowledge leaves with them

How Elephas Captures Knowledge

Elephas transforms your scattered documentation into a queryable knowledge base. Export docs from wherever they live—Confluence, Notion, Google Drive—and import them into topic-specific Brains. Anyone can then ask questions in natural language and get answers with citations.

Unified Search Across Sources

Import documents from any source into one searchable Brain. Ask questions across Confluence pages, Google Docs, PDFs, and text files simultaneously.

Institutional Memory

Capture decision logs, process documentation, and tribal knowledge. When employees ask "Why do we do X?" they get real answers with context.

Self-Service Answers

Reduce "who knows about X?" interruptions. Team members find answers themselves, citing the source documents.

Key Features for Enterprise Knowledge

Cross-Document Search

Import hundreds of documents from multiple sources. Ask questions in plain language and get answers that synthesize information across all of them—with citations.

Try: "What's our policy on remote work in different countries?"

New Employee Onboarding

New hires query the company Brain instead of interrupting colleagues. Get up to speed on processes, history, and "how we do things here" independently.

Try: "How do I submit an expense report?"

Department-Specific Brains

Create separate Brains for Engineering, Sales, HR, Legal—each with their domain-specific documentation. Cross-functional queries when needed.

Try: "What's the engineering team's deployment process?"

Secure & Private

Run with local AI models for complete data security. Sensitive company documents never leave your machines. No cloud processing of confidential information.

Try: Perfect for HR policies, financial data, and strategic documents

Enterprise Workflows with Elephas

Scenario: New Employee's First Week

New hire receives access to company Elephas Brain
Instead of messaging 10 people: asks Elephas questions directly
"How do I set up my dev environment?" → Step-by-step with links
"What's the process for getting design reviews?" → Cited answer
Productive from day one instead of week four

Scenario: Finding a Company Decision

Manager needs to know why a process was implemented
Asks: "Why did we switch to the new vendor evaluation process?"
Elephas cites the decision document, meeting notes, and rationale
Manager gets full context without hunting through old docs
Institutional memory preserved even after team changes

Scenario: Cross-Department Information

Sales rep needs to understand compliance requirements for a deal
Asks: "What are our SOC 2 compliance capabilities?"
Elephas synthesizes from security docs, compliance reports, and FAQs
Rep gets accurate answer without bothering the security team
Faster deal cycles, fewer internal bottlenecks

Why Organizations Choose Elephas

No Vendor Lock-In

Your docs stay as files. No special formats. Export anytime.

Local First

Run entirely on employee Macs. Sensitive docs never leave the building.

Simple Deployment

No IT infrastructure needed. Download and start importing docs.

Grows With You

Add docs as you create them. Knowledge base improves continuously.

Get Started for Your Organization

Download Elephas

Free download for Mac. No IT approval needed to pilot.

Export Your Documentation

Export from Confluence, Notion, Google Drive, SharePoint.

Create Your Company Brain

Import all company documentation into one Brain.

Start Finding Answers

Ask questions. Get cited answers. Stop searching.

Frequently Asked Questions

How is this different from enterprise search tools (Glean, etc.)?

Most enterprise search tools are cloud-based and expensive. Elephas runs locally on Mac, keeping sensitive documents private. It's also affordable for teams of any size—no enterprise-only pricing.

Can we share Brains across the team?

Yes. Export Brains and distribute them to team members. Or set up a shared folder where everyone imports from the same source documentation.

What about data security for company documents?

Elephas can run entirely offline with local AI models. Documents never leave employee machines. For regulated industries, this local-first approach often simplifies compliance.

How do we keep the knowledge base updated?

Re-export and re-import updated documents periodically. Some teams automate this with scripts. New documents can be added at any time.

What's the cost for a team?

Elephas is $9.99/month per user. No enterprise minimums, no annual contracts required. Pilot with one team before rolling out broadly.

Does this replace our wiki or documentation system?

No—it complements them. Keep creating docs in Confluence, Notion, or wherever. Elephas makes that existing documentation actually findable and useful.

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Make Company Knowledge Findable

Stop losing knowledge when people leave. Start building searchable institutional memory today.

Try Elephas Free

No credit card required. Start with one team.